Parking permit management systems
Parking spaces are valuable, especially in widely populated locations. For certain residential and commercial properties, implementing a standard parking permit scheme can be imperative in ensuring that an authorised party is able to park in their allocated zone without fear of drivers misusing limited spaces.
With additional parking enforcement implementation, you can legally enforce your parking permit system by making sure that fake or copied permits are identified and reported.
Online Permit Applications: Applicants apply online for car parking permits. This keeps admin to a minimum and reduces the need for paper, therefore cutting paper consumption costs. All stages of the application are automated and trackable and applications cannot be lost or copied.
Tailored Permit Applications: Applications can be as simple or complex as required and tailored to suit individual client requirements. Usually, clients opt for a set of specific questions with certain answers triggering car park allocation or they use a needs-based points system whereby questions can be weighted as required. Separate systems can be made for different user groups. i.e. Contractors.
Multiple Veriﬁcation Levels: Email verification is usually required so those line managers or a company’s central office can verify certain criteria within the application process before a permit is issued. We tailor the verification processes to suit the client and can offer as few or as many verification stages as required.
Multiple Permit Types: We allow you to offer multiple (often complex) permit types with any combination of price, length of the permit, allowable car park(s), length of stay, time or day of the week. You can even implement an ANPR pay as you go permit system with automated payment methods for ease of use.
Cloud or Paper Permits: We recommend a fully automated cloud based permit parking system linked to ANPR and enforcement officers however we can also offer printed (foil) permits. With printed permits, we give clients the ability to print their own permits or they can be printed for you in advance. Printed paper permits are particularly useful during a transition period between an old paper permit system and a new ‘cloud’ permit system.
NHS and University Parking Permit Systems: The permit parking system is particularly useful for large complex organisations where a car park needs to be shared between different users such as staff, contractors, patients, students or visitors
Linked Permits: All permits will be linked to ANPR or a parking enforcement officer’s handheld device, therefore ensuring accurate ticketing.
Access Systems: Whilst the permit parking system can run alongside any access system such as barriers and card/token-based systems, an ANPR linked permit parking system removes the requirement for such cumbersome and costly card/token-based access systems.
Online Appeals Service: Applicants who have been rejected car parking or received a parking ticket, not to their liking, can be offered the right to an online appeal. The applicant will receive an emailed proforma. The appeals panel can then reject, accept or decide at a later date the outcome of the appeal and inform the appellant of their decision by an automated email.
Waiting List: If required, we can form a waiting list and automatically offer permits when spaces become available.
Multiple Payment Options: We give you the ability to offer multiple payment options for your permit parking systems. It is recommended that you use automated and cashless payment options such as credit and debit card payments, direct debit solutions or a fully linked salary sacrifice/deduction payment option to your payroll software. However, you can also offer cost codes, cash, invoicing and non-automated salary sacrifice/deduction.
Car Sharing: Applications can include confirmation of car-sharing whereby preference can be given for permit allocation or to show a willingness to car share so that a match can be found. The system can even offer car share matches e.g. via working patterns and postcode.
Align Permits to Applicant Commute including Public Transport Journey Times: Permit applications can automatically take into consideration where the applicant lives in relation to their workplace i.e. by omitting postcodes or using radiuses. We can even use sophisticated public transport online search services to calculate how long an applicant takes to get to work via public transport so that preference can be given to applicants for whom it takes longer.
Vehicle Emissions Allocation & Charging: An automated vehicle online search can be used to gain the applicant’s car emission details so that the vehicle’s tax banding can then be used to allocate points and give preference to more environmentally friendly vehicles or even allocate the price the applicant pays for their permit.
Scope 3 Emission Data Reporting: Providing data on Scope 3 emissions is a mandatory requirement for carbon reporting. As required we can extract key data from parking applications e.g. fuel type, distance, frequency of use and by applying a national carbon conversion factor you can report your Scope 3 emissions on business and commuter travel.
Real-time management statistics and reporting: All data can be accessed in real-time and reports generated accordingly. Permit data can be linked to ANPR data and car park sizes giving valuable insights into car park usage.
We are also able to generate tailored reports as required.
All provided or collected data is held securely in the UK. We carry the following accreditations:
- ICO Registration
- NHS Information Governance Toolkit completed and independently audited
- PCI Certified & Compliant – Government standard for holding Payment card details
- DVLA audited
- Registered with the Information Commissioner for Data Protection
- Members of the British Parking Association (BPA)
- Approved Operator Scheme Certification from the BPA